Meeting Manager Agent
Automate meetings with Google Calendar, Zoom, Airtable, and Gmail — all managed by a Telegram-triggered AI orchestrator. Modular, smart, and customizable.
O.O
Anonymous
productivity
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Getting started with Meeting Manager Agent
Step-by-Step Instructions
1
Meeting Orchestrator (Control Center)
Acts as the central agent that routes requests to Calendar, CRM, Zoom, and Email tools. Commonly triggered via Telegram Chat or webhook. Install the orchestrator flow first to enable all downstream integrations.
2
Airtable CRM Agent
Stores and retrieves contact data. Checks if an attendee already exists in CRM. If not, requests info and adds them. Ensures events only proceed with verified contact data.
3
Google Calendar Agent
Manages event creation, updates, and availability checks. Optional add-ons: conflict checking, event reminders, auto-rescheduling.
4
Zoom Manager Agent
Generates Zoom links for meetings synced to your calendar. Can auto-attach Zoom info to events and CRM entries. Slightly more advanced — requires OAuth setup.
5
Gmail Email Agent
Sends confirmation emails with: Event title, time, date Zoom link Agenda and notes Can be extended to CC assistants, include .ics files, or send reminders.
Expected Outcomes
✨
Fully Automated Meeting Scheduling
Schedule and manage meetings end-to-end — including calendar booking, CRM entry, Zoom creation, and email confirmation — all from a single flow.
🎯
Always-On CRM Sync
Auto-checks your CRM for contacts before creating events, ensuring clean data and zero manual duplication.
⏱️
Professional Email Confirmations
Automatically sends customized meeting details to attendees — keeping everyone aligned without lifting a finger.
Setup Time
Quick Setup
5 - 10 minutes
Full Configuration
15 - 25 minutes
Last updated
Last Version:
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